School Payroll Specialist (SPS)

Established in 1998, the MSBO Voluntary Certification Program supports the ongoing professional development of school business officials. The program is a mark of distinction that reflects professional achievement and demonstrates a person’s dedication to his/her profession.

MSBO’s Certification Program Benefits:

  • Provides access to information needed to succeed in your job
  • Offers practical overviews of key areas of law, regulations and practices
  • Identifies resources for in-depth and additional information that may be utilized at a later time
  • Assures a quality curriculum is developed and monitored by the MSBO Professional Development Committee
  • Uses experienced practitioners to teach classes
  • Offers seminars at regular intervals and reasonable prices
  • Uses adult learning principles and provides a learning environment where colleagues can share experiences and information


Contact Courtney Byam at 517.327.5937;
or Debbie Kopkau at 517.327.2587.

School Payroll Specialist (SPS) Course Descriptions

Record Keeping, Retention, Automation (3 hours): Participants will be provided an overview of 1) Requirements for payroll/personnel records, automated file maintenance, and related retention procedures. 2) Privacy issues related to payroll and the rules in accessing personnel records. 3) Different systems in place that track students including SRSD, MEIS, REP and special education; and 4) The importance of each system and how these systems are used within the school district. Also covered is an overview on FOIA, COBRA, and criminal record checks.

TDP, IRS Sec. 125, 403 (b), 457, and Workers’ Compensation (6 hours): Understand the processing of workers’ compensation claims and the legal and operational aspects of a deferred/defined contribution program and how it affects every payroll office in the state. Know the rules and regulations of 403(b) and cafeteria plans (Sec. 125).

Year-End Payroll & Tax Returns (941), W-2’s, etc. (6 hours): Understand the 941’s, W-2’s, tax deposit requirements, business expense accounting, retirement incentives, and other related paperwork related to payroll. Learn how to track sick time accurately. Be aware of the payroll function as it relates to automation, i.e. EFT, garnishments, and vendors. Know the difference between salary and hourly employees and how the payroll function may change.

Wrap-up/Ethics (2 hours): Celebrate completion of your certification program! Reflect on what you have learned and your role in the educational process and your school district. This class can be taken only if you are two classes or less from completing your certification (not counting the Wrap-Up/Ethics Session).

Elective (3 hours): Any course taken that is not required in this track, but is required in another.

Total class time is 43 hours. Continuing Education hours are 90 hours within a five-calendar-year period.

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